|• Document Control|
|Document Reference:||GDPR VM 1002|
|Date of Publication:||29/04/2019|
|Distribution:||Public via internet|
This policy applies to Voice Mobile Limited. When we refer to “we”, “our” or “us” we are referring to Voice Mobile of Daisy House, Lindred Road Business Park, Nelson, BB9 5SR (Company No. 04112330) and its trading brands or any of them as the context so requires.
We take data protection seriously and safeguarding the privacy of our website visitors is important to us. This policy sets out the basis on which any personal information we may hold about you will be processed by us.
We regularly review our policies and any changes will be posted on our website. This policy was last reviewed and updated in April 2019.
Any links from our website to other websites are provided merely for your convenience and do not imply our endorsement of the content or the provider. If you follow a link to any of these websites, you do so at your own risk and we do not accept any responsibility or liability for the content of such websites.
Voice Mobile pays a data protection fee under the Data Protection (Charges and Information) Regulations 2018 and our registration number is Z8072336.
By using our websites or by registering for any of the products and services we offer through it, you are confirming to us that you understand and accept that your personal information may be used by us in the manner described below.
We will not process more information about you than is necessary. We may process the following data about you:
Special category data, such as data about your racial or ethnic origin, physical or mental health, religious beliefs or trade union membership, and data relating to criminal convictions and offences require additional protection. We try to limit the circumstances in which we collect sensitive personal data of this kind and will only process this type of data with your explicit consent.
The provision of some data is a contractual requirement or a requirement necessary to enter into a contract. You are not obliged to provide this data, but if you do not, then we may be unable to enter into a contract with you or fully perform the contract we have entered into with you. In some cases, it may lead to the termination of your contract with us.
We will collect this information directly from you and from third parties, such as your employer and credit reference agencies.
We can only use your personal data if we have a proper reason for doing so. We will only use your data for one or more of these reasons:
Legitimate interests are our business or commercial reasons for using your data, but even so, we will not unfairly put our legitimate interests above what is best for you. Where we use your data for market research, training, credit reference and fraud prevention checks, identity verification checks and defending or bringing claims, we do so because it is in our legitimate interests of developing and running an efficient and effective business.
We may use information held about you in the following ways:
We will only retain your personal data for as long as is necessary. The retention period will vary depending on the type of personal data concerned. In order to determine the retention period we take into account the nature of the personal data, the purpose(s) for processing it, your relationship with us, any legal and regulatory requirements and any industry standards and guidelines. Once we no longer need your personal data, it will be securely destroyed.
Voice Mobile is part of the Daisy Group of companies and we may disclose your personal information to any member of the Daisy Group of companies.
We may disclose your personal information to third parties if we are under a duty to disclose your personal information in order to comply with any legal or regulatory obligation; in order to enforce or apply our terms and conditions and other agreements; or to protect the rights, property, or safety of our customers or others. This includes sharing information with third such as our insurance provider, business partners, network operators, communications providers, identity verification companies, credit and fraud protection agencies and payment transaction services. In the event that the business is being sold, merged, reorganised or similar we may disclose your data to prospective buyers.
Where we share your personal data with other organisations, we will take all reasonable measures to make sure it is properly protected, as far as is possible.
If you would like details of the specific safeguards in place, please contact us using the contact details at the end of this policy.
You can access and amend some data and opt out of marketing by using our privacy centre or logging into your account.
In addition to these rights, if you gave us consent to use your data e.g. so that we can send you marketing, you can withdraw your consent at any time, free of charge. If you wish to opt out of any marketing from us, this can be done by emailing email@example.com, by calling 0121 748 8484 or by following the unsubscribe link in marketing emails. If you wish to opt out of SMS contact only, you can also text Optout END to 87007.
Often, how we deal with data subject rights will be through our business as usual processes. There are some rights that we will always comply with, such as an objection to receiving direct marketing. However, we are not obliged to comply with all requests we receive. If there is a legitimate reason why we cannot comply with a request you make, for example a legal requirement may mean we have to keep your data even if you have requested that we delete it, we will let you know. We aim to respond to you within one month of receiving your request. However, we are permitted to extend this timeframe by an extra two months, where necessary. If this is the case, we will let you know within a month of receiving your request.
We will not charge you for exercising your rights, unless the request is manifestly unfounded or excessive, in which case we may charge a reasonable fee for our administrative costs or refuse to act on your request. We may also charge a reasonable fee for additional copies of data. We may require identification from you before we can consider your request. If identification or a fee is required or we are refusing to act on your request, we will let you know without undue delay.
If you have any queries about this policy or would like to exercise any of your rights you can contact our Data Protection Officer at firstname.lastname@example.org or at Daisy House, Lindred Road Business Park, Nelson, Lancashire, BB9 5SR.
Whilst we always endeavour to resolve your concerns, you also have the right to lodge a complaint with a supervisory authority. In the UK, this is the Information Commissioner. Please visit the Information Commissioner’s Office’s website for more information on how to do this – www.ico.org.uk
Copyright © Voice 999 2019 / Company No: 04112330. / VAT Registered: GB722471355 - Voice Mobile, Working In Partnership With EE.